When the route is defined
A point-to-point request starts with a pickup location and a destination. This could be a hotel-to-meeting journey, collecting a guest or returning from an appointment. Provide the date, required time and full addresses.
Include intermediate stops or a return journey in your enquiry. A one-way trip with a defined time should not be assumed to include waiting or other journeys. The proposal needs to show what will be provided.
When to ask for a vehicle at your disposal
Meetings at several locations may call for a vehicle booked for a period. Provide estimated start and finish times, known addresses and the appointment sequence. Highlight any unconfirmed times.
Check the conditions before booking: included period, mileage where applicable, waiting, stops and possible extensions. A daily rate alone does not specify every limit or included expense. The proposal needs to describe the conditions.
Learn what to define when requesting a car with a driver in Brasília for meetings, business visits and a schedule with several appointments.
Share my scheduleBuild the schedule around the appointments
Provide the time the passenger needs to arrive at each location, distinguishing it from departure time. Include known access instructions, such as the entrance specified by an office or the hotel meeting point.
Do not treat estimated journey times as guarantees. Planning needs to account for addresses, traffic conditions and schedule changes. If an appointment is rescheduled, check the effect on the service before assuming the vehicle will remain available.
When booking for someone else
Executive assistants, agencies and travel coordinators can centralise the enquiry and identify who will receive instructions. Distinguish the booking contact from the operational contact if they are different people.
Raise supplier registration, documentation and billing requirements at the start. Include any vehicle category preference or driver language requirement so availability can be assessed. You do not need to assume a vehicle model to describe your schedule.
How to compare proposals
Compare the complete service: routes, times, period, category offered, change conditions and price. Proposals with similar names can cover different uses. Clarify outstanding items before confirming.
VIP Brasília receives schedules on WhatsApp to assess executive transportation by route or for a period. For a team travelling together, also consider an executive van; for airport arrivals and departures, visit the transfer page.